Policies & Processes

In RCHSS ODE, all online, hybrid, and principal (formerly known as master) courses will be reviewed and meet standards before being scheduled. In addition, all faculty teaching online, hybrid, and principal courses must successfully complete appropriate training. 

Courses may be submitted for review at any point, though faculty will be alerted six months before their specified review deadline. Once alerted, faculty must complete the Online Course Quality Review Request Form. 

Review Process 

  1. Faculty will begin the review process by filling out the Course Quality Review Request Form (located on the right column of this site) regardless of the review plan. 
  2. The course will be reviewed in accordance with the appropriate checklist. Each department/school has determined their own review path. Faculty should contact their department chair/school director for more information.  
  3. Reviewers will conduct a formal review and provide the faculty designer with feedback on what standards are met and what standards, if any, are not met. If a formal review of a course determines that standards in sections A and B of the appropriate checklist are not met, the faculty designer has two weeks to revise and resubmit for review. Course reviewers will continue to work with the faculty designer until the course design is deemed ready for submission to the chair/director. 
  4. Once the course has deemed ready for submission to the department chair/school director, the chair/director will decide when to schedule the course. Chairs/Directors will keep the ODE updated on course approvals for reporting to the Curriculum office.  
  • New Courses

    All new online, hybrid, and template courses are to be submitted for review one year before the semester it will be taught

     Existing Courses

    Courses up for re-review must be submitted by the Friday of the first week of classes in which the re-review is due. The schedule of course re-reviews is as follows: 

    • Course Level
      Review Deadline
      Course Offered
    • 1000
      1 May 2022
      Summer 2022 and later
    • 2000
      1 December 2022
      Spring 2023 and later
    • 3000
      1 May 2023
      Summer 2023 and later
    • 4000 & Graduate-Level
      1 December 2023
      Spring 2024 and later
    • By December 31, 2023, all existing courses will have completed the re-review process and be scheduled for their next re-review unless their status is noted as “decommissioned.” 
    • All “decommissioned” courses can be restored to active status following the same process as new courses. 
    1. All online and hybrid courses must go through a review process using the appropriate course quality checklist (online course checklist, hybrid or synchronous online course checklist, Template course checklist).  
    2. For Online Courses: Each department/school will determine how the online course review will occur (in department, ODE, DLI, or a combination thereof). That plan will be shared with the ODE.  
    3. For Hybrid Courses: Hybrid courses may be reviewed by departments internally by certified reviewers using the hybrid course checklist. If departments choose to have hybrid courses reviewed externally, a team consisting of the faculty developer and an instructional designer from DLI will review the course. The team will work together to help the course meet KSU Course Quality Checklist for RCHSS Hybrid Courses standards. If a dispute occurs, the department chair/school director and RCHSS ODE members will work with the team to resolve the dispute.  
    4. Concerning In-Unit Reviews: For departments/schools with in-unit review systems, reviewers must be ODE certified to review by successfully completing the RCHSS ODE KSU Course Quality Checklist peer reviewer training.  
      Courses are to be reviewed using all sections of the appropriate checklists.
    5. For new courses that have not yet been taught online, faculty developers must submit a minimum “Start Here” module plus four content modules and an established gradebook to be reviewed. The content modules do not have to be weeks 1-4, necessarily.
    6. For courses that are up for re-review, the entire course must be available for review.
    7. For online and hybrid courses, sections A and B are required to be fully satisfied. The degree to which checklist items in sections C, D, and E are not satisfied and a course can still be offered is at the discretion of the respective department/school and its chair/director.  
    8. Online and hybrid courses must be re-reviewed and recertified every five years.  
    1. Template courses will be reviewed by RCHSS Office of Digital Education (ODE) members using the Template Course Checklist.  All Template course checklist items must be determined to be satisfied by the ODE before being scheduled.  
    2. Facilitators of Template courses may not significantly alter course organization or content except names, locations, and dates.  
    3. Facilitators of Template courses can and are encouraged to personalize content through re-recording of videos using their own voices, but they cannot alter the content of the presentation.  
    4. Significant alteration of a Template course in terms of design or content (such that it may no longer meet accessibility guidelines or other checklist items) requires that the course undergo a re-review before scheduling.  
    5. Template courses must be curated and made available to department/school members on a shared D2L site. (Contact ODE for help with curation questions.)  
    6. Departments/Schools must have a written procedure concerning the maintenance of Template courses (including clear expectations of those faculty tasked with maintenance) and a plan for transfer of maintenance if a faculty member changes position or separates from employment with KSU. That written policy should be shared with the RCHSS ODE.  
    7. Template courses must be re-reviewed by RCHSS ODE members every three years. 
    • Term
    • Course
      Collection of instructional materials structured and designed in such a way as to support a student moving through the instructional materials and achieving the course objectives. Modalities include hybrid, online synchronous, online asynchronous, and face-to-face.
    • Decommissioned Course
      A course that has not been re-reviewed since it is no longer being taught. All “decommissioned” courses can be restored to active status following the same process as new courses. 
    • Faculty Designer
      A faculty member who is a subject matter expert and designs and develops a course, including instructional materials and assessments
    • Hybrid Course
      A course in which a portion is offered on campus according to set schedule while the remainder of the course is accessed asynchronously online.
    • Online Course - Synchronous
      A course in which all content and engagement takes place through a learning management system at scheduled times as defined in Banner
    • Online Course - Asynchronous
      A course in which all content and engagement takes place through a learning management system. The course is accessed by students asynchronously and cannot require students to be interact with the course at a specific time.
    • Quality Matters (QM)
      A nationally-recognized faculty certification and course review process previously used at KSU.
    • Template Course - Hybrid
      Courses which are designed by faculty experts for instruction by other certified faculty. These courses should be fully developed with minimal content creation required of the facilitator.
    • Template Course - Online
      Courses which are designed by faculty experts for instruction by other certified faculty. These courses should be fully developed with minimal content creation required of the facilitator.


Online Training Exemption Form for New Faculty