Faculty-Created Video Captioning

The WLRC is proud to assist faculty in the Department of World Languages and Cultures to meet federal accessibility requirements by helping with the creation of closed caption files that can be added to your videos on just about any platform, including MediaSpace and YouTube.

• Request Form
  If you see this don't fill out this input box.

  *Your Name

  *Your Email

  *How many videos do you need captioned?

  *What is the total length of video material? (You can round to the nearest minute)

  *What is the video's primary language?

  Please Select Arabic Chinese French German Hebrew Italian Japanese Korean Latin Portuguese Russian Spanish

  What course(s) is the video for? (You can list as many as appropriate)

  *Are these captions to address a documented student need in your course?

  Yes; I have a student with a letter from SDS and I need prompt help to create accessible materialsNo; I'm just trying to meet federal accessibility requirements in general

  *Are these videos for a course you are teaching this semester or next?

  This semesterNext semester

  Submit   Cancel
• Process Overview
  1. You request captioning assistance with the form above.
  2. The WLRC pairs your project with a specific tutor. A private channel is created in the WLRC Virtual Lab on Microsoft Teams, and an email sent to you, the tutor, and the WLRC Coordinator and Director with a description of the project and a timeline.
  3. You upload your video(s) to the Files tab of the project’s channel and use the @-function of MS Teams to message them directly from the channel.
  4. The tutor creates a draft .SRT (closed caption) file by uploading your video privately to YouTube and using the automatic captioning system.
  5. The tutor edits the .SRT file for language errors and timing
  6. The tutor exports the edited .SRT file, uploads it to the Files tab in the project channel, and uses the @-function to notify you that it’s ready.
  7. The tutor deletes your video from YouTube

  If you have questions about how to integrate a caption file to your video, check out this guide or contact the WLRC Director.

• Policies
  • We can only caption videos that you create. If you need subtitles for a third-party video, it's best to either search for a version that already has closed captions or contact the creator.
  • Projects are prioritized according to the following criteria: 1) courses that have a documented student accessibility need; 2) courses for the following semester; 3) first-come-first-served.
  • Every ten minutes of video usually takes about an hour of time to caption properly. Projects have a minimum of one hour of labor and we always round up, so we will estimate that a 12-minute video will take two hours to caption. Please keep in mind that even two hours is a significant part of a tutor's usual schedule.
  • A tutor’s priority will always be helping students with their coursework and language learning; the tutor will contact you promptly if there is a change in the estimated timeline.
• Resources & Training

  Training Document for WLRC Tutors

  Written guide for uploading .SRT files to MediaSpace

  Video guide for uploading .SRT files to MediaSpace